Office Administrator

We are currently looking for a full-time Office Administrator to become an integral member of our team and provide administrative assistance across our Sydney, Melbourne and Auckland offices.

You will work closely with all members of staff on a daily basis from our North Melbourne office in a collegiate and supportive team environment. Our close-knit team is made up of diverse and unique people with a range of experience and backgrounds. We value people who are high performing, innovative and have a great attitude. Our Melbourne office is based in the heart of North Melbourne within walking distance of great cafes, restaurants and central tram line. Our office hours are 10am to 6pm Monday to Friday.

The ideal candidate will be up for a challenge and prepared to work in a busy small office environment where no two days are the same! To be successful in this role you will need to have:

  • Demonstrated office administration and reception experience (preference given to prior experience in law firm);
  • Excellent communication skills, both written and verbal;
  • Strong organisational and time management skills, with the ability to multi-task and meet right deadlines;
  • Capability to learn new tasks and systems quickly and efficiently;
  • Creative problem-solving skills to overcome unexpected roadblocks;
  • An ability to work autonomously and professionally whilst being committed to supporting the team;
  • Advanced computer skills with extensive experience with Microsoft Office and Adobe;

    Key responsibilities will include:

    • Reception – greeting and welcoming clients, taking general enquiries, coordinating meeting schedules, keeping front of house
    • Document management – digital and physical archiving of documents, secure document destruction
    • Finance support – assist lawyers with billing, retainers, disbursements and end-of-month rollover
    • IT support – key contact for our technical support company and practice management software provider, with responsibility for logging IT issues and coordinating IT updates across firm
    • Marketing - assist with updating website and social media pages
    • Office maintenance – manage the office space including organising tradespersons, ordering stationery and other supplies, sourcing office furniture, as well as general day-to-day office upkeep
    • General office administration including petty cash records, distribute incoming and outgoing mail etc.

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    Next steps: If your application is successful we will invite you in for an interview. If you don't hear from us, it's probably because we aren't hiring.